The built-in group calendar functionality in Microsoft Outlook is a great tool for those who work with people and need to schedule meetings. However, it can be hard to manage both personal and professional appointments in one Outlook calendar view.
Users can modify appointments in a group calendar just like they would any other appointment. The modifications are synchronized with the individual user's Outlook calendar and any other group calendar folders that the user is included in.
It is easy to use
Using group calendars in Outlook helps make scheduling easier for employees and coworkers. It also makes it easy to view appointments made by multiple people at once and helps keep business-related events separate from personal ones.
You can create a new calendar group in the Calendar navigation pane. Select Add Calendar Group and type a name for the group. You can add any existing calendar to a group, but be careful not to overcrowd it with too many events.
Once you've created a group calendar, you can share it with other members of your team by clicking the calendar icon and selecting Manage Permissions. You can add users to a calendar group to give them various levels of access, from viewing only to editing. This can help you avoid miscommunication and time-wasting back-and-forth emails with colleagues. Using a group calendar can also be beneficial for scheduling meetings, especially when your colleagues are working at different times or locations.
It is easy to share
Creating a shared calendar in Outlook is easy, especially with the new group calendar view. It allows you to see multiple calendars side by side in the Navigation Pane. If you use Exchange, you can also create group calendars. To do this, open Outlook and click Calendar in the Navigation Pane on the left. Click New Calendar and give it a name. You can then select a folder to store it in.
Once you've created a group calendar, you can share it with anyone you want. The original owner can choose the level of access each person will have – from view-only to editing rights.
Managing a successful business requires an accurate understanding of the time your employees spend on each project. A centralized, collaborative group calendar solution like Timewatch can improve productivity by providing a complete picture of employee activity. This information can be used for reporting and analytics, or for automating timesheet entry.
It is easy to customize
For businesses that rely on Microsoft Outlook for collaboration and scheduling, a group calendar is a specialized solution to streamline planning and project management. It allows users to easily see an overview of their own appointments as well as the schedules of other colleagues, eliminating back-and-forth emails and phone calls.
Creating an outlook group calendar is easy. To do so, click on Calendar Groups in the Manage Calendars section and select New Calendar Group. Enter a name for the calendar group and choose which folder to put it in.
Once the group calendar is created, users can add appointments in it the same way they would create an appointment in any other Outlook Calendar folder. If a user or resource is included in more than one group calendar, the appointments they make will appear in all the group calendars that they are included in. For example, if Nicole creates an appointment in the group calendar “Custody Hearings”, it will also appear in the “Large Conference Room” and “Arson Hearings” group calendars after OfficeCalendar synchronization processes it.
It is easy to maintain
Forgetting an appointment can be a serious problem, especially for business professionals who need to keep track of multiple appointments and meetings. Thankfully, Outlook group calendars make it easier to use, share, and customize. They can also help eliminate back-and-forth emails and phone calls between team members.
To create a new group calendar, select the Home tab and click Calendar Groups in the Manage Calendars group. Select Add a Calendar Group and enter a name for the group. In the Adding Calendar Group window, choose which contact list to include and click Group members. You can also search or browse for names in the address book, or type them directly in the Add box.
Once you've created a group calendar, it will appear in the Calendar tab of any user who has been granted access to view it. However, if a user does not want to see a new group calendar in their Outlook folder list, they can uncheck it in the Select Synchronization Objects window.
